Beach Grove Elementary School
Parents' Advisory Council Meeting

Meeting Minutes
Wednesday, June 12, 2019

Present:
Kate Coulson, Shannon Sullivan, Rebecca Davis, Kara Eade, Lawrence Eade, Mark DouangChanh, Rick Hall, Niki Gilmour, Jane Swinglehurst, Dana Jordan-Knox, Lara Wilson, Nancy Beveridge, Sarah Kingston

Regrets:
Alyson Brennan

Call to Order:
The meeting was called to order at 6:30pm

Adoption of Agenda:
Moved by Dana Jordan-Knox and seconded by Lawrence Eade - carried unanimously

Adoption of Minutes:
Moved by Dana Jordan-Knox and seconded by Lawrence Eade - carried unanimously

Chair's Update:
•	See Committee and Program Update re: Welcome Back BBQ and Teacher Appreciation

Vice Chair's Update:
•	Received $462.36 through Cob’s Fundraiser

Treasurer's Update:
•	Net $17,000 this year
•	Topline $50,000 less expenses
•	Fun Lunch brought in $9,700+
•	Still waiting on invoices for BG Apparel
•	E-transfers now up and working

DPAC Update:
•	Discussed year in review
•	District has approved specific App for PAC communications – some schools already using
•	Ladner school successfully changed PAC meetings to 9:10am and doubled attendance

Principal's Update:
1.	End of Year Preparation
•	Busy time: report cards, field trips, beach trips, year-end video, etc.

2.	Poetry and Parent Appreciation Tea
•	Set to take place tomorrow
•	Approximately 20 students performing

3.	Fun Day
•	Great Success
•	Thank you to Mrs. Gilmour for running in Mr. Hall’s absence 

4.	Front Garden Project
•	Assembly to be held Thursday, June 20th at 1:30 - Students will be placing their painted rocks in the front garden
•	Owen from Aloe Design will help with split rail fence 

5.	Pickleball
•	Huge success! Kids loved it
•	Fantastic instructor who really connected with students

6.	Emergency Preparedness Bin
•	Requisition to have bin power washed and primed over summer holiday 
•	Will have students create mural in 2019/20 school year

7.	2019/20 School Year
•	Down to 285 students for next year
•	Will stay at 14 divisions due to composition requirements – once again no multipurpose room
•	4 Art Start presentations already booked
•	Saleema Noon Sexual Health Educators booked
•	PAC and administration will need to decide on Specialist/Program to bring in (in the past Pickleball, Yoga, Hip Hop, Drumming, etc.)

Teachers' Update:
•	Big thank you to PAC and parents for all that you do!

Committee and Program Update
1.  Fun Lunch
•	10 lunches again next school year
•	Looking into smoothies and popcorn as potential snack options
•	Will inquire about dairy free cheese option from Panago Pizza

2.	Traffic and Safety
•	No Update

3.  Bingo Night
•	No Update

4.  Spellathon
•	No Update

5.  Spring Fair
•	No Update

6.  Adult Social
•	No Update

7.  Beach Grove Apparel
•	See Treasurer’s Update

8.  Welcome Back BBQ
•	To be held on Meet the Teacher Night – Sept 18 at 5pm
•	Kate to reach out to White Spot Food Truck and Envision Popcorn
•	Suggestion to add potluck dessert/fruit and veggie table 
•	To be set up on field out back picnic style – no need for tables and chairs
•	Will have notice boards for parents to sign up for various PAC committees and programs
•	Will be followed by Saleema Noon parent information night

9.  Teacher Appreciation
•	Moved to Thursday, June 20th
•	Peek-a-Boo Sushi lunch
•	Enough for approximately 25 people
•	Rebecca will order
•	Kate will pick up
•	Flowers, Sparkling water, and Cob’s pastries for dessert
•	Kate and Dana to set up day of

Business Arising
1.	School Photos
•	Successfully able to change school photographers to Darby

New Business:
1.  The Card Project
•	Pac Fundraiser
•	Turns students’ artwork into Christmas cards
•	Mrs. Gilmour to present to teachers

2.	PAC Noticeboard 
•	Suggestion made to have PAC noticeboard mounted outside school beside Primary entrance

Next Meeting Date:
Wednesday, September 11, 2019

Termination of Meeting:
Meeting terminated at 7:40pm

Date:					
Signature: